{"id":3846,"date":"2020-10-13T10:45:25","date_gmt":"2020-10-13T10:45:25","guid":{"rendered":"https:\/\/www.staware.de\/?p=3846"},"modified":"2021-01-20T09:27:37","modified_gmt":"2021-01-20T09:27:37","slug":"dms-analog-to-digital-document-management-in-medium-sized-businesses","status":"publish","type":"post","link":"https:\/\/wp.staware.de\/en\/dms-analog-to-digital-document-management-in-medium-sized-businesses\/","title":{"rendered":"DMS analog to digital: Document management in medium-sized businesses"},"content":{"rendered":"<p><strong><span style=\"color: #004e80;\">Are you still searching?<\/span><\/strong> THE important email in the inaccessible mailbox of individual employees? THE document on different computers or hard drives in different versions?<\/p>\n<p><span style=\"color: #004e80;\"><strong>Or do you already manage it?<\/strong> <\/span>With a document management system you can archive the growing flood of data transparently, effectively and sustainably.<\/p>\n<p><strong><span style=\"color: #004e80;\">How does <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> work?<\/span><\/strong> An optimal <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> document management system provides an overview of all available files. Word documents, PDFs, audio files, videos, source codes, technical drawings, scanned invoices, quotations and other documents can be displayed and sorted at the touch of a button.<\/p>\n<p>It is an intelligent document management solution that can also handle automated processing of paper-based data with integrated text recognition (OCR\/ICR).<\/p>\n<p>The <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> enables the creation and processing, organization, management, archiving, research, protection and reproduction of all relevant files within a company or organization.<\/p>\n<p>Ideally, the <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> system is also available on a <strong><span style=\"color: #000000;\">mobile <\/span><\/strong>basis for internal employees and, via an extended user group, for customers, suppliers and external partners.<\/p>\n<p>A central database stores documents with metadata, such as author&#8217;s name, department, title, date, category or status. By searching for these properties, documents can be found quickly and easily in a system.<\/p>\n<p>In addition to a file server, the database is also available for the physical storage of the documents in order to better control <strong>individual access rights<\/strong>. For example, a freely definable filing\/path definition is possible, so that directory rights can still be used.<\/p>\n<p><span style=\"color: #004e80;\"><strong>What are the goals of a <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr>?<br \/>\n<\/strong><\/span><\/p>\n<ul>\n<li>Documents are stored centrally, filed in an orderly manner and can be found quickly<\/li>\n<li>Contol acces via individual permissions<\/li>\n<li>Improve acces to documents in a user-friendly way<\/li>\n<li>Colloaboration within a company is optimized &#8211; everyone knows who works when, on what: productivity is increased<\/li>\n<li>Auditable and legally compliant electonic archiving<\/li>\n<\/ul>\n<p><span style=\"color: #004e80;\"><strong>What advantages does a <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> offer?<br \/>\n<\/strong><\/span><\/p>\n<ul>\n<li>Higher efficiency<\/li>\n<li>Productivity<\/li>\n<li>Transparency<\/li>\n<li>Reduction of costs<\/li>\n<li>Data security an compliance<\/li>\n<li>Protection an future security of a company<\/li>\n<\/ul>\n<p><span style=\"color: #004e80;\"><strong>\u00a0In<span style=\"font-size: 12pt;\">troduction of a <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr><\/span><br \/>\n<\/strong><\/span><\/p>\n<p>A <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> changes the way people work and use information, the organization within the company and its users. From management to temporary staff, a <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> supports all users in storing existing information consistently and systematically, maintaining it and thus using it effectively.<\/p>\n<p>The complete or partial replacement of paper documents and file folders enables the user to transfer knowledge to an electronic system which can be accessed even after years. Structured processes can thus be automated and sustainably implemented. In order to guarantee the advantages of a <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> throughout, competent training and support of employees during the introduction and implementation of a <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> is recommended.<\/p>\n<p>Digital <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> is environmentally friendly in the long term, 10 liters of water are needed to produce 1 sheet of paper (study by ecosio).<\/p>\n<p><span style=\"color: #004e80; font-size: 12pt; font-family: verdana, geneva, sans-serif;\"><strong>Sta*Ware <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> <\/strong><\/span><\/p>\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">The goal of <strong><span style=\"color: #000000;\">Sta*Ware BusinessNavigation<\/span><\/strong> is the smooth, comprehensive and cross-departmental electronic processing and control of business processes.<\/span><\/p>\n<p><span style=\"font-family: verdana, geneva, sans-serif;\"><strong>Sta*Ware <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr><\/strong> can be used as an independent solution or added to other <strong>Sta*Ware solutions<\/strong> such as <abbr class='c2c-text-hover' title='Customer Relationship Management'>CRM<\/abbr>, <abbr class='c2c-text-hover' title='Enterprise Resource Planning'>ERP<\/abbr>, Project Management as a building block to securely map all business processes and data of a company in one system.<\/span><\/p>\n<p><span style=\"font-family: verdana, geneva, sans-serif;\">For a stand-alone <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> system, appropriate interfaces within the company are necessary to effectively guarantee this electronic processing and to ensure communication with other systems.<\/span><\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Are you still searching? THE important email in the inaccessible mailbox of individual employees? THE document on different computers or hard drives in different versions?<\/p>\n<p>Or do you already manage it? With a document management system you can archive the growing flood of data transparently, effectively and sustainably.<\/p>\n<p>How does <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> work? An optimal <abbr class='c2c-text-hover' title='Document Management System'>DMS<\/abbr> document management system provides an overview of all available files. Word documents, PDFs, audio files, videos, source codes, technical drawings, scanned invoices, quotations and other documents can be displayed and sorted at the touch of a button.<\/p>\n<p>It is an intelligent document management solution that can also handle [&#8230;] <a class=\"wt_read_more\" href=\"https:\/\/wp.staware.de\/en\/dms-analog-to-digital-document-management-in-medium-sized-businesses\/\" title=\"Read more\" rel=\"bookmark\">Read more<i class=\"fa-angle-double-right\"><\/i><\/a><\/p>\n","protected":false},"author":2,"featured_media":3683,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[154],"tags":[],"class_list":["post-3846","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-news-2"],"_links":{"self":[{"href":"https:\/\/wp.staware.de\/en\/wp-json\/wp\/v2\/posts\/3846"}],"collection":[{"href":"https:\/\/wp.staware.de\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wp.staware.de\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wp.staware.de\/en\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/wp.staware.de\/en\/wp-json\/wp\/v2\/comments?post=3846"}],"version-history":[{"count":4,"href":"https:\/\/wp.staware.de\/en\/wp-json\/wp\/v2\/posts\/3846\/revisions"}],"predecessor-version":[{"id":4246,"href":"https:\/\/wp.staware.de\/en\/wp-json\/wp\/v2\/posts\/3846\/revisions\/4246"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wp.staware.de\/en\/wp-json\/wp\/v2\/media\/3683"}],"wp:attachment":[{"href":"https:\/\/wp.staware.de\/en\/wp-json\/wp\/v2\/media?parent=3846"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wp.staware.de\/en\/wp-json\/wp\/v2\/categories?post=3846"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wp.staware.de\/en\/wp-json\/wp\/v2\/tags?post=3846"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}